Position Purpose 

We are seeking a highly organized individual to join our team as a Payroll and Accounts Payable Manager and help contribute to the success of our mission-driven organization focused on education improvement.

This full time exempt position reports to the Controller and plays a critical role in managing our multistate payroll, accounts payable and cash management processes  The ideal candidate is a meticulous, disciplined and detail-oriented individual who is effective at collaborating across an organization. This position is largely remote, but onsite attendance at our Stanford office one day per week is preferred.

Essential Responsibilities

• Payroll (40%)
  • Processing multi-state payroll
  • Processing and submitting retirement plan data and payments
  • Ability to communicate effectively across the organization
  • Produce payroll journal entry
  • Maintain vacation & sick leave balances
• Accounts Payable (45%)
  • Entering invoices into the system
  • Verifying all invoice requirements have been met before processing
  • Print and mail checks
  • Reviewing and approving credit card and employee reimbursements via Concur
  • Ability to communicate effectively both across the organization and externally
• Audit & Tax (5%)
  • Production of numerous schedules that tie to the general ledger
  • Gathering of documentation as required by the auditor
  • Researching of auditor questions
• Cash management (5%)
  • Monitoring of cash accounts on a daily basis
  • Weekly forecasting of cash needs
  • Initiation of wires from bank and investment accounts

Non-Essential Responsibilities

• Provide backup to other Finance team members as needed (2%)
• Other tasks as assigned by the Controller (3%)

Required Education & Experience 

• Associate’s degree or higher
• Proficiency with processing payroll and managing an online payroll system
• Experience of at least two annual audits with one employer
• A minimum of Intermediate proficiency with Excel

Required Knowledge, Skills, and Abilities

• Experience processing multi-state payrolls
• Experience managing retirement plan payments
• Experience producing journal entries
• Experience maintaining vacation and sick leave balances
• Experience processing invoices
• Experience working with auditors
• Experience monitoring bank account balances
• Experience disbursing funds via wire and/or ACH
• Experience with nonprofit and/or educational organizations
• Excellent written and oral communication skills
• Improvement-focused, flexible and open to change
• Organized and detail-oriented

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